The Challenge

The GRAMMY Foundation® is one of three nonprofit charity organizations under the Recording
Academy®. They are responsible for programs
that revolve around the education and preservation of music. GRAMMY in the Schools® is the
suite of five education programs presented by
the GRAMMY Foundation.

Three of the five programs; GRAMMY Camp®,
GRAMMY® Jazz Ensemble, and GRAMMY Signature Schools, require some sort of application
process. The existing applications were either
paper-based or were limited by the foundations
existing, antiquated internal system, where acquiring accurate data and easily accessing the
data became a difficult task.

Needing a solution that was reliable and that
could handle basic application information
as well as multi-part, complicated forms Nate
Hertweck, Project Coordinator for the GRAMMY
Foundation knew there had to be a better solution than the current in-house program.

The Solution

Hertweck did a Google search for form building tools and found a result for Formstack. After doing a bit more research and testing other
applications Hertweck signed up for a free version for testing and made sure it could handle
the “heavy lifting” that the Foundation would
require.

The GRAMMY Foundation now runs their GRAMMY Camp, GRAMMY Jazz Ensemble and GRAMMY Signature Schools applications all on Formstack, as well as ticket sales for their brand new
fundraising event, GRAMMY in the Schools
Live!. It has simplified the process for both the
applicants and the Foundation.

“Our goal is to make students and schools
more aware of our programs. With Formstack
the ability to build forms quickly and use them
in various ways, email, post links on other sites,
etc., has allowed us to reach more people,”
says Hertweck.

We have been able to create basic application forms as well as complicated forms that
require scoring or weighting, and that contain
many conditional responses. We were able to
save time in having to go back to score the applications by doing it all within Formstack.

The Outcome

The GRAMMY foundation was able to expand
their reach of their programs and bypass their
aging system by implementing Formstack’s online form building tool.

Because of the “stupid simple” form builder the GRAMMY Foundation has expanded the use to gather information internally for feedback on other programs.

They are also using Formstack forms for lead generation when the three main programs are on hiatus to capture people’s information and following up when the application process resumes.

http://www.FormStack.com